Our Privacy Policy

ExecSpace Limited – Privacy Policy

Legal and Privacy

Terms and conditions of business

This privacy policy explains how ExecSpace Limited use any personal information we collect about you when you make a booking enquiry or when you use our website.

What information do we collect about you?

We collect information about you when you register with us or make a booking enquiry.  This data includes:

  • Your title, forename and surname;
  • Your job title;
  • Your work related contact details including office location, telephone number and email address.

We also collect information when you voluntarily complete client surveys or provide feedback.

Website usage information is collected using cookies.

How we will use the information about you?

We will collect information about you to complete your booking enquiry and make an event, accommodation or travel booking on your behalf.  In processing your booking we will pass on your personal information to any relevant hotel, venue and travel providers, which is necessary in order to complete your booking.

We also collect information about you to manage your account and to communicate with you by email and telephone.

If you agree, we may email you about other services and offers we think may be of interest to you.

We will not share your information with 3rd parties for marketing purposes.


We would like to send you information about other services and offers that we think may be of interest to you.  If you have consented to receive marketing, you may opt out at a later date.

You have a right at any time to stop us from contacting you for marketing purposes.

If you no longer wish to be contacted for marketing purposes, please email privacy@execspace.co.uk and we will remove you from our marketing database.

Access to information and correction

You have the right to request a copy of the information that we hold about you.  If you would like a copy of some or all of your personal information that we hold about you please email privacy@execspace.co.uk or write to us at the following address:

ExecSpace Limited
1st Floor
George Street
EH2 2LR.

We may make a small charge for this service.

We want to make sure that your personal information is accurate and up to date.  You may ask us to correct or remove information you think is inaccurate by emailing privacy@execspace.co.uk.


Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information.  This information is used to track visitor use of the website and compile statistical reports on website activity.

For further information visit www.aboutcookies.org or www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser.  However, in a few cases some of our website features may not function as a result.

Other websites

Our website may contain links to other websites.  This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.

Changes to our privacy policy

We keep our privacy policy under regular review and we will place any updates on our website.

This privacy policy was last updated 25 May 2018.

How to contact us

Please contact us if you have any questions about our privacy policy or information we hold about you:

Email:    privacy@execspace.co.uk

Write:   ExecSpace Limited, 1st Floor, George Street, Edinburgh, EH2 2LR

Strictly Necessary

Name Domain Expiration Description
ASP.NET_SessionId .myeventsportal.co.uk 1 day General purpose platform session cookie, used by sites written with Miscrosoft .NET based technologies. Usually used to maintain an anonymised user session by the server.
__RequestVerificationToken_TVD .myeventsportal.co.uk 1 hour Cookie required to validate the authenticity of forms submissions.


Name Domain Expiration Description
_ga .myeventsportal.co.uk 2 years This cookie name is asssociated with Google Universal Analytics – which is a significant update to Google’s more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client identifier. It is included in each page request in a site and used to calculate visitor, session and campaign data for the sites analytics reports. By default it is set to expire after 2 years, although this is customisable by website owners.
_gid .myeventsportal.co.uk 1 day This cookie name is asssociated with Google Universal Analytics. This appears to be a new cookie and as of Spring 2017 no information is available from Google. It appears to store and update a unique value for each page visited.
_gat .myeventsportal.co.uk 1 minute This cookie name is associated with Google Universal Analytics, according to documentation it is used to throttle the request rate – limiting the collection of data on high traffic sites. It expires after 10 minutes.